CPA CONVENTION FREQUENTLY ASKED QUESTIONS
ABSTRACT SUBMISSION INFORMATION
WHEN CAN I MAKE A SUBMISSION TO THE CONVENTION?
The abstract submission is opened from October 1st through December 3rd December 10th, 2021 (23:59 EST).
DO I NEED TO BE A CPA MEMBER OR AFFILIATE TO SUBMIT AN ABSTRACT?
It is not necessary to be a member or affiliate of the CPA in order to submit an abstract to the convention; however, CPA members and affiliates do receive a discount on the registration fees to attend the convention.
IS THERE A LIMIT ON THE NUMBER OF SUBMISSIONS AN INDIVIDUAL CAN SUBMIT?
No. However, the CPA’s Convention Department reserves the right to limit the number of multiple submissions from same first authors. Please note that should you submit multiple abstracts you will be expected to be available to present all that are accepted.
WHAT IS THE PREFERRED LANGUAGE FOR A SUBMISSION?
You can submit and/or present in either of the two official languages, English or French. Please note that accepted abstracts will be printed in any program materials in the language in which it was submitted.
WHAT IS THE CHARACTER LIMIT FOR A SUBMISSION?
The character limit when entering an abstract is 1,400 (Including spaces) and 250 (Including spaces) for titles.
I DO NOT WISH TO TRAVEL FOR THE CONVENTION IN AB FOR CPA 2022. I NOTICED ON THE WEBSITE IT LISTED THE CONVENTION AS IN-PERSON WITH HYBRID COMPONENTS. DOES THIS MEAN I WOULD BE ABLE TO SUBMIT AN ABSTRACT BUT NOT HAVE TO ATTEND THE CONVENTION IN PERSON?
CPA2022 will be an in-person event with some hybrid/virtual components. We are still determining which components of the conference will be offered in hybrid format, virtual format and post-convention on-demand format. We recommend submitting an abstract by the deadline; if accepted, you will be able to withdraw your submission up until mid-March if you are not able or comfortable attending the convention. Recall that making a presentation is only one benefit of attending a convention; there are numerous networking and professional development opportunities to be gained from attending the convention in person.
I AM ORGANIZING A SYMPOSIUM? DO ALL THE PRESENTERS NEED TO BE AVAILABLE TO PRESENT ON-SITE, IN PERSON?
For symposia, the moderator must be on-site/in-person. While it is preferred that all symposia presenters are available to present on-site/in-person, for CPA2022, the CPA will permit one of the symposia presenters to present virtually or at the discretion of the symposium organizer, via a pre-recording. All other presenters must be on-site/in-person.
WHAT ARE THE PRESENTATION TYPES?
The CPA’s 2022 Annual National Convention will feature multiple presentations of varying presentation type. These include:
- Workshops (of varying duration and varying eligibility for Continuing Education credits, including 6-hour, 3-hour, and 85-minute Workshops)
- Spoken Individual Presentations (of varying duration, including 5-minute Snapshots, 12-minute talks, 25-minute Conversation Session, and 25-minute Theory Review Sessions)
- Spoken Group Presentations (of varying duration, including 55-minute panel discussions and 55-minute symposia)
- Posters (Printed poster)
- Skills Development Sessions (Knowledge Translation in Action (5-minutes)
See the Presentation Types page for details on each presentation type, including descriptions and submission requirements.
CAN I SUBMIT MY ABSTRACT IF MY RESEARCH HAS NOT YET BEEN COMPLETED?
Given the seven-month period between the submission of an abstract and the presentation, submissions can be made for which data analyses are underway but are incomplete (at the time of submission); in this case, submissions should include a description of preliminary data or analyses. Note that the content of the research submission will be closely reviewed, and presentations can nonetheless be declined based on the potential results or lack thereof. The study must be completed by time of presentation.
CAN MY ABSTRACT BE PRESENTED AT ANOTHER CONFERENCE IN ADDITION TO THE CPA?
Submissions should report original work which (with the exception of student conferences) has not been previously presented or published. Identical content should not be presented at multiple conferences.
I CAN’T PRESS THE “NEXT” BUTTON ON THE SUBMISSION SCREEN. WHAT DO I DO?
- On the Tools menu, click Options.
- Click the Reload current pagebutton to run scripts.
- On the Tools menu, click Internet Options, then click the Security
- Click the Internet Zone.
- If you do not have to customize your Internet security settings, click Default Level. Then go to step d.
- If you have to customize your Internet security settings, follow these steps:
- Click Custom Level.
- In the Security Settings – Internet Zonedialog box, click Enable for Active Scripting in the Scripting
- Click the Back button to return to the previous page, and then click the Refresh button to run scripts.
HOW DO I KNOW IF MY SUBMISSION WAS SUCCESSFULLY SUBMITTED?
Submitters will receive a “Confirmation” via email. Please contact the CPA Convention Office (email@example.com) if you do not receive confirmation. You may also log into the submission database to see the status (completed) of your submission.
WHAT ARE THE RESPONSIBILITIES OF THE FIRST AND PRESENTING AUTHOR?
The First and Presenting author agrees to register, pay the appropriate convention fees, and present the accepted submission as scheduled.
The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let the CPA Convention Department know in writing before April 1st. Failure to do so will result in the First and Presenting author being put on the delinquent author list.
The First and Presenting author is responsible for notifying Additional Author(s) about the results of the submission process.
WHAT IS THE DELINQUENT AUTHOR LIST?
First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who fail to appear to present their submission will be on the “Delinquent Authors list” for the next year’s convention and their submissions will not be accepted.
WHAT ARE THE RESPONSIBILITIES OF ADDITIONAL AUTHOR(S)?
Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention.
Additional Author(s) that intend to participate in the presentation of the submission during the convention are required to register and pay the appropriate convention fees and present their submission as scheduled.
CAN I MAKE CHANGES TO MY ABSTRACT (E.G., EDIT CONTENT, ADD/REMOVE AUTHORS, UPDATE CONTACT INFORMATION) AFTER IT HAS BEEN SUBMITTED?
The First and Presenting author can edit a submitted abstract through the 2022 CPA Convention Submission System; these changes can include edits to content, adding/removing an author, updating contact information, etc. Up until December 3rd, 2021 at 23:59 EST.
It is your responsibility to make the changes online and resubmit your submission or to send questions about your submissions to firstname.lastname@example.org, before December 3rd, 2021. The submission review phase begins on December 8th, 2021. Submissions may not be changed during (or following) the official submission review period.
HOW DO I CHANGE THE FIRST AND PRESENTING AUTHOR FOR MY SUBMISSION?
The first and presenting author must send an email notification to the CPA Convention office (email@example.com) of the new first and presenting author, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (firstname.lastname@example.org) prior to March 15th.
WHEN WILL I KNOW IF MY SUBMISSION WAS ACCEPTED OR DECLINED?
The First and Presenting author will receive an email notification no later than March 15th regarding acceptance or a declined of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) of the acceptance or declined submission.
Note: Due to the high number of convention submissions, some submissions will be declined based on lack of space in the convention program. This does not mean that your submission is declined due to content, but rather that we lack the necessary space in the venue to present all accepted submissions. For more information, please contact email@example.com.
MY SUBMISSION WAS ACCEPTED, BUT THE DATE AND TIME OF MY PRESENTATION WAS NOT SPECIFIED?
So that you may be able to begin making travel arrangements (e.g., securing institutional travel funding), acceptance letters may be received in two phases: notice of acceptance without a date and time, followed by a notice of scheduled date and time. Some submitters will receive only one notification, which states both acceptance and the presentation’s scheduled date/time. In either scenario…
- Plan to be available to make your presentation
You will receive an e-mail by April 1st, 2022 (at the latest) from the CPA Convention Office once the scheduling process is complete, at which time we will confirm the actual date and time of your presentation. Due to the very large number of sessions and the exponential number of variables that we must consider when planning the program schedule, it is not possible to accommodate requests for specific dates/time slots.
- Register for the Convention
On-line Registration for the CPA 83rd Annual National Convention opens at the beginning of February. All First and Presenting authors are required to register and pay the appropriate convention registration fees no later than April 30th, 2022, to secure a space in the convention program. Please contact the CPA’s Convention Office (firstname.lastname@example.org) if you had an abstract accepted but cannot register by April 30th, 2022.
MY SUBMISSION WAS DECLINED, AND I DO NOT AGREE?
In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for appeal/review (email@example.com).
HOW DO I WITHDRAW MY SUBMISSION?
The First and presenting author may withdraw their presentation, providing written notification has been sent and confirmed by the CPA Convention Office (firstname.lastname@example.org) prior to March 15th, 2022.
I CONFIRMED MY PARTICIPATION AT THE CONVENTION BUT CAN NO LONGER ATTEND. WHAT DO I DO?
The first and presenting author must designate an alternate first and presenting author. The replacement must register for the convention and pay the appropriate convention registration fee. Should no alternate presenter be available or able to present on behalf of the First and Presenting author, the submission will need to be withdrawn. To withdraw a submission, please send an email to the CPA Convention Office (email@example.com) prior to March 15th, 2022.
WHEN WILL THE CONVENTION TAKE PLACE?
The convention will take place on from June 17th – 19th, 2022. Pre-Convention Workshops will take place on June 16th, 2022. Exact dates/times for specific session will be available in March 2022. Recordings and digitized formats of sessions will be available, on-demand, for at least three months following the convention.
WHAT PUBLIC HEALTH MEASURES WILL THE CPA HAVE IN PLACE DURING THE CONVENTION?
The safety of the CPA’s membership, staff, and all convention delegates is of the most importance to the CPA’s Head Office and Convention Committee. The CPA will require all delegates, staff and volunteers who are eligible to be vaccinated to be fully vaccinated and show proof of vaccinations to the registration desk staff.
The CPA will also adhere to any public health guidelines in place at the time by the Alberta and Calgary Public Health Departments. The CPA may also put in other safeguards as it deems appropriate.
WHAT TYPES OF PRESENTATIONS WILL BE AVAILABLE VIRTUALLY?
We are still exploring exactly what content will be made available virtually. There will be a virtual pass available to purchase to access content offered on the CPA’s main stages (e.g., plenary addresses, select featured addressed, pre-recorded content) for individuals not attending the convention in person; the virtual pass will be included with one’s registration fee for those who attend the convention in person.
WILL PROFESSIONAL DEVELOPMENT OR STANDARD WORKSHOPS BE INCLUDED IN THE CPA2022 SCIENTIFIC PROGRAM?
CPA2022 will include in-person professional development workshops of varying length (6-hours, 3-hours, and 85-minutes) and varying CE Credit (6-credits, 3-credits, 1-credit). The 3- and 6-hour workshops will be offered on June 16th as pre-convention workshops; a separate and additional registration will be required to take part in these workshops. Workshops 85-minutes in length will be offered, in-person, during the convention’s three days; access to these workshops is included with one’s registration.
WILL CPA2022 INCLUDE AN EXHIBIT HALL TO CONNECT WITH KEY EXHIBITORS AND SPONSORS?
Yes, CPA2022 will feature an in-person exhibit hall for you to connect with exhibitors and sponsors. We will be as happy to see exhibitors and sponsors in-person again, along with all our delegates.
WHO OWNS AND CAN USE SUBMITTED MATERIALS AND PRESENTATIONS?
All rights, title, and interest in material submitted in connection with the CPA’s 2022 scientific program will remain with the author(s). As a condition of the acceptance of the approved submission, all author(s) agree to grant the CPA a royalty-free, non-exclusive, worldwide perpetual license to use, reproduce, publicly display, distribute, and prepare derivative works of the submitted material in any medium, including electronic, online, and/or print format. This license shall also include electronic archiving of submitted material in the CPA’s virtual convention platform, unless the author(s) or a person authorized to submit on behalf of the author(s) decides not to permit electronic archiving of the material by contacting the CPA’s convention department. CPA Sections shall not be granted any rights hereunder.
By submitting submitted material for use by the CPA, you represent and guarantee that you are either an author of the submitted material or a person authorized to act on behalf of the author(s). If you are a coauthor or acting on behalf of a coauthor, you represent and guarantee that you have received permission from all authors for your submission of material on their behalf. You also represent and guarantee that the submitted material is an original work or authorship that has not been previously published and does not infringe any third party’s rights. You represent and guarantee that you have all necessary permissions to use any third-party materials incorporated into the submitted material, and you have the authority to make these representations and guarantees and grant the rights herein. Should any third party bring a claim against the CPA for its use of the submitted material, you agree to indemnify, defend, and hold the CPA harmless for any use of the submitted material set forth herein.