The CPA is pleased to provide answers to some of your frequently asked questions (FAQs). If your question isn’t there, please don’t hesitate to reach out to us at convention@cpa.ca.

 

ABSTRACT SUBMISSION

When can I make a submission to the convention?

The abstract submission system will be open from October 1st through December 2nd, 2019 (23:59 EST). The deadline for submissions of all presentation types is December 2nd, 2019.

Do I need to be a CPA Member or Affiliate to submit an abstract?

It is not necessary to be a member or affiliate of the CPA in order to submit an abstract to the convention; however, CPA members and affiliates do receive a discount on the registration fees to attend the convention.

Is there a limit on the number of submissions an individual can submit?

No. However, the CPA’s Convention Department reserves the right to limit the number of multiple submissions from same first authors. Please note that should you submit multiple abstracts you will be expected to be available to present all that are accepted.

What is the preferred language for a submission?

You can submit and/or present in either of the two official languages, English or French. Please note that accepted abstracts will be printed in any program materials in the language in which it was submitted.

What is the character limit for a submission?

The character limit when entering an abstract is 1,400 (Including spaces) and 50 (Including spaces) for titles.

What are the presentation types?

Click here for descriptions of all of the Presentation Types.

Pre-Convention Professional Development Workshops (PcPDW): Half-Day (3 CE Credits) and Full-Day (6 CE Credits)

The CPA is pleased to offer a number of half- and full-day workshops for CE credits on Wednesday May 27th, the day prior to the official start of the 2020 CPA Annual Convention.

The presenter of a Pre-Convention Professional Development Workshop (PcPDW) is typically a senior expert in the topic area; submissions by a novice just entering a topic area will not be considered.

A PcPDW is not intended for presenting new empirical research. PcPDWs are presented by an individual or a group, and are intended to have a clearly defined practical, experiential, and/or demonstrational component. PCPDWs are intended to be participatory events where delegates engage and interact with each other. Led by a presenter or presenters with widely acknowledged expertise and experience in the topic area, each workshop should focus on ensuring that participants leave the workshop with 3-6 tangible new skills, tools, and/or techniques (i.e., learning outcomes). Thus, good PcPDWs are innovative, interactive, inclusive, integrative, developmental, provocative, logistically sound, and provide both novice and experienced psychologists with an opportunity to continue their professional development.

The CPA will provide a travel/accommodation reimbursement of up to $1,000.00 per PcPDW (i.e., not per presenter) for PcPDW presenters. This funding is intended solely to reimburse eligible expenses related to presenter travel and accommodation. Additional expenses (e.g., speaker fees or honoraria) are the responsibility of the workshop organizer and/or sponsoring Section. To inquire about sponsorship for your PcPDW, please contact the appropriate CPA Section(s) at: https://cpa.ca/aboutcpa/cpasections/

The CPA bases the registration fees for pre-convention workshops on a break-even budget, meaning that registration revenue is expected to cover the costs associated with organizing the workshop. As a result, the CPA reserves the right to cancel a workshop if it has insufficient registration to cover its costs; the decision to cancel a workshop is typically communicated to workshop organizers 6 weeks prior to the start of the CPA Convention. If a workshop organizer wishes to proceed despite having insufficient registration, all costs not covered by registration revenue will be the responsibility of the workshop organizer.

Conversation Session / Discussion Forum (25-minutes):

A Conversation Session or a Discussion Forum is intended for sharing, exploring and stimulating thoughts and ideas about an issue/topic/case, a program or intervention, or for brainstorming alternative approaches to research, practice, education, and/or policies; they are not intended for presenting/discussing empirical research.

Each Conversation Session / Discussion Forum is submitted by a leader who is expected to provide a clear but brief summary (15-minutes maximum) of the core issues, ideas or approaches, interventions, etc. to be shared and explored. In addition, the leader is expected to inspire participants into sharing and engaging with each other and with the forum topic (minimum 10-minutes).

A submission for a Conversation Session / Discussion Forum must include the following: a statement of the critical issues, ideas or approaches, interventions, etc. to be shared and explored; a statement of why these issues, ideas, etc. are of current interest and appropriate for brainstorming; and a description of methods to be used for encouraging participants to share and engage with the forum topic and with each other.

Note: No audio visual will be provided for this type of session.  Space is limited to only 12 participants per accepted session/forum.

GIMME-5 (5-minute Spoken Presentation)

The GIMME-5 is a method for sharing information in a spoken/visual format in a succinct manner, and for creating interest in a project or program. A GIMME-5 can be used for presenting empirical research, or for highlighting the need for/development of impact or evaluation of a program, policy or intervention.

Each GIMME-5 is allocated a total of 5-minutes (e.g., 4-minutes for a spoken presentation and 1-minute for questions), and each is permitted a maximum of 3 slides. To be effective, a GIMME-5 presentation needs to focus on what is critical, and it needs to be delivered in a stimulating and thought-provoking manner. GIMME-5 sessions are created by including at least 8 individual GIMME-5 presentations.

A submission for a GIMME-5 should include the following information: the rationale for the study/studies or program/policy or intervention; the method of the study/studies or the approach employed for the program/policy or evaluation; a summary of analyses, results and conclusions; and an overview of actions, recommendations, or impacts that occurred or that will be implemented or evaluated.

Printed Poster (85-minutes)

Using pictures and diagrams, and word/text sparingly, printed posters are the most appropriate and efficient method for presenting empirical research. A poster title should inform one about the results of a study or studies or speak to the effectiveness or impact of a policy/program or intervention.

A submission for a printed poster should include the following information: rationale for the study/studies or program/policy or intervention; method of the study/studies or the approach employed for the program/policy; a summary of analyses or evaluations that were conducted; a summary of the results and the conclusions that follow from them; and an overview of actions, recommendations, or impacts that were made, implemented and/or evaluated.

Information on the orientation of the posters (portrait; landscape), size of the posters, etc. will be provided upon acceptance of a submission.

Workshop (85 minutes):

The CPA’s annual convention also features workshops offered during the convention itself, from May 28th through May 30th, 2020.  Access to these workshops is free with convention registration; some workshops will be eligible for CE credits.

Workshops are intended for the same purpose and have the same requirements as Pre-Convention Professional Development Workshops (PcPDWs). Workshops are presented by an individual or a group and are intended to have a clearly defined practical, experiential, and/or demonstrational component. Workshops are intended to be participatory events where delegates engage and interact with each other. Led by a presenter or presenters with widely acknowledged expertise and experience in the topic area, each workshop should focus on ensuring that participants leave the workshop with at least 3 tangible new skills, tools, and/or techniques (i.e., learning outcomes). Thus, good Workshops are innovative, interactive, inclusive, integrative, developmental, provocative, logistically sound, and provide both novice and experienced psychologists with an opportunity to continue their professional development.

In contrast to PcPDWs, these workshops are allocated 85-minutes in the program (75-minutes for the workshop and 10-minutes for set-up/tear-down).

12-Minute Talks (12-minutes)

The 12-Minute Talk format is intended for making a detailed report about a series (more than 2) of empirical studies or a complex program or intervention.

Each 12-minute Talk is allocated 10-minutes for presentation and 2-minutes for questions. This format is reserved for sharing information about a complex issue, series of studies or an involved program or intervention.

The convention program can accommodate only a small number of 12-Minute Talks; thus, choose this option only if it is clearly impossible to present your work either as a printed poster or as a GIMME-5.

A submission for a 12-Minute Talk should include the following information: empirical and theoretical context and rationale for the studies or program/policy or intervention; general method of the studies or the approach employed for the program/policy or evaluation; a summary of analyses, results and conclusions; and an overview of actions, recommendations, or impacts that occurred or that will be implemented or evaluated; and informative descriptors for grouping/scheduling.

Review Session (25-minutes)

Review Session are intended for the review/synthesis of one or more theoretical perspective(s), methods or analyses. This type of submission is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted.

Each presentation is allocated 25-minutes; in the program, three presentations may be grouped together in a single session, with a moderator for keeping the session on schedule.

Symposium (55-minutes):

A Symposium is a format for delivering a series of Spoken Presentations that focus on the same topic. Each symposium is expected to include a moderator/convenor (10-minutes); overall title and abstract; and 3 papers (10-minutes each) each with an accompanying title and abstract. Symposium convenors have the option of including a Discussant.

Each Symposium is created and submitted by one person, called the symposium moderator (or convenor). The moderator/convenor can function in one of three manners: moderator/convenor only, presenter of one of the Spoken Presentations, or symposium discussant.

A submission for a symposium must include the following:

  • an overall abstract of the symposium with the following information: a brief description of the symposium topic; a statement of what makes this topic novel, contentious, or pertinent to the convention; and a clear statement of how each presenter will offer a unique approach/perspective to the proposed topic.
  • for each paper, an abstract that includes: empirical and theoretical context and rationale for the study or program/policy or intervention; the general method of the study or the approach employed for the program/policy or evaluation; a summary of the issue or analyses/, results/ conclusions; and an overview of actions, recommendations, or impacts that occurred or that will be implemented or evaluated.

Note: The symposium moderator (or convenor) is responsible for creating an engaging and productive experience for panel members and session attendees. The moderator/convenor should arrange at least one meeting, in person, by phone or electronically, among the panel members prior to the convention. On the day of the symposium, the moderator/convenor is responsible for managing the allotted time (55-minutes), ensuring that the symposium both begins and ends on time, and that each panelist has an equitable share of the available time. The moderator/convenor also ensures that at least 15 minutes of the symposium time is set aside for conversation with the session attendees.

Can I submit my abstract if my research has not yet been completed?

Given the seven-month period between the submission of an abstract and the presentation, submissions can be made for which data analyses are underway but are incomplete (at the time of submission); in this case, submissions should include a description of preliminary data or analyses. Note that the content of the research submission will be closely reviewed, and presentations can nonetheless be declined based on the potential results or lack thereof. The study must be completed by time of presentation.

Can my abstract be presented at another conference in addition to the CPA?

Submissions should report original work which has not been previously presented or published.

I can’t press the “Next” button on the submission screen. What do I do?

The Submission system requires browsers with Javascript. The Symptom for Javascript not enabled is the inability to press next button on the submission screen.

Please enable Javascript before proceeding:

Firefox

  1. On the Tools menu, click Options.
  2. On the Content tab, click to select the Enable JavaScriptcheck box.
  3. Click the Reload current pagebutton to run scripts.

Internet Explorer

  1. On the Tools menu, click Internet Options, then click the Security
  2. Click the Internet Zone.
  3. If you do not have to customize your Internet security settings, click Default Level. Then go to step d.
  4. If you have to customize your Internet security settings, follow these steps:
    • Click Custom Level.
    • In the Security Settings – Internet Zonedialog box, click Enable for Active Scripting in the Scripting
    • Click the Back button to return to the previous page, and then click the Refresh button to run scripts.

Chrome

For Chrome users, follow this link: JavaScript Enable/Disable for Chrome

How do I know if my submission was successfully submitted?

Submitters will receive a “Confirmation” via email. Please contact the CPA Convention Office (convention@cpa.ca) if you do not receive confirmation. You may also log into the submission database to see the status (completed) of your submission.

What are the responsibilities of the First and Presenting Author?

The First and Presenting author agrees to register, pay the appropriate convention fees, and present the accepted submission as scheduled.

The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let the CPA Convention Department know in writing before April 1st. Failure to do so will result in the First and Presenting author being put on the delinquent author list.

The First and Presenting author is responsible for notifying Additional Author(s) about the results of the submission process.

What is the delinquent author list?

First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who fail to appear to present their submission will be on the “Delinquent Authors list” for the next year’s convention and their submissions will not be accepted.

What are the responsibilities of Additional Author(s)?

Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention.

Additional Author(s) that intend to participate in the presentation of the submission during the convention are required to register and pay the appropriate convention fees and present their submission as scheduled.

Can I make changes to my abstract (e.g., edit content, add/remove authors, update contact information) after it has been submitted?

The First and Presenting author can edit a submitted abstract through the 2020 CPA Convention Submission System; these changes can include edits to content, adding/removing an author, updating contact information, etc.

Up until December 2nd, 2019 at 23:59 EST when the submission system will close, you will be able to access/edit your abstracts and view the summaries. It is your responsibility to make the changes online or to send questions about your submissions to convention@cpa.ca, before December 2nd, 2019. The submission review phase begins on December 3rd, 2019. Submissions may not be changed during (or following) the official submission review period.

How do I change the first and presenting author for my submission?

The first and presenting author must send an email notification to the CPA Convention office (convention@cpa.ca) of the new first and presenting author, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (convention@cpa.ca) prior to March 13th.

When will I know if my submission was accepted or rejected?

The First and Presenting author will receive an email notification no later than March 13th regarding acceptance or rejection of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) of the acceptance or rejection of the submission.

Note: Due to the high number of convention submissions, some submissions will be rejected based on lack of space in the convention program. This does not mean that your submission is rejected due to content, but rather that we lack the necessary space in the venue to present all accepted submissions. For more information please contact convention@cpa.ca.

My submission was accepted, but, was not provided the date and time of my presentation?

So that you may be able to begin making travel arrangements (e.g., securing institutional travel funding), acceptance letters may be received in two phases: notice of acceptance without a date and time, followed by a notice of scheduled date and time.  Some submitters will receive only one notification, which states both acceptance and the presentation’s scheduled date/time.  In either scenario…

Plan to be available to make your presentation

You will receive an e-mail by April 2nd, 2020 (at the latest) from the CPA Convention Office once the scheduling process is complete, at which time we will confirm the actual date and time of your presentation. Due to the very large number of sessions and the exponential number of variables that we must consider when planning the program schedule, it is not possible to accommodate requests for specific dates/time slots.

Register for the Convention

On-line Registration for the CPA 81st Annual National Convention opens at the beginning of January 2020. All First and Presenting authors are required to register and pay the appropriate convention registration fees no later than April 30th, 2020, to secure a space in the convention program. Please contact the CPA’s Convention Office (convention@cpa.ca) if you had an abstract accepted but cannot register by April 30th, 2020.

 

My submission was declined and I do not agree

In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for appeal/review (convention@cpa.ca).

How do I withdraw my submission?

The First and presenting author may withdraw their presentation, providing written notification has been sent and confirmed by the CPA Convention Office (convention@cpa.ca) prior to March 13th, 2020.

I confirmed my participation at the convention but can no longer attend. What do I do?

The first and presenting author must designate an alternate first and presenting author. The replacement must register for the convention and pay the appropriate convention registration fee. Should no alternate presenter be available or able to present on behalf of the First and Presenting author, the submission will need to be withdrawn. To withdraw a submission, please send an email to the CPA Convention Office (convention@cpa.ca) prior to March 13th, 2020.


The FAQ is currently being updated. Answers to Registration Questions and General Questions will be posted soon.