When can I make a submission to the convention?
The abstract submission system will be open from October 1st through December 2nd, 2019 (23:59 EST). The deadline for submissions of all presentation types is December 2nd, 2019.
Do I need to be a CPA Member or Affiliate to submit an abstract?
It is not necessary to be a member or affiliate of the CPA in order to submit an abstract to the convention; however, CPA members and affiliates do receive a discount on the registration fees to attend the convention.
Is there a limit on the number of submissions an individual can submit?
No. However, the CPA’s Convention Department reserves the right to limit the number of multiple submissions from same first authors. Please note that should you submit multiple abstracts you will be expected to be available to present all that are accepted.
What is the preferred language for a submission?
You can submit and/or present in either of the two official languages, English or French. Please note that accepted abstracts will be printed in any program materials in the language in which it was submitted.
What is the character limit for a submission?
The character limit when entering an abstract is 1,400 (Including spaces) and 50 (Including spaces) for titles.
What are the presentation types?
Click here for descriptions of all of the Presentation Types.
Can I submit my abstract if my research has not yet been completed?
Given the seven-month period between the submission of an abstract and the presentation, submissions can be made for which data analyses are underway but are incomplete (at the time of submission); in this case, submissions should include a description of preliminary data or analyses. Note that the content of the research submission will be closely reviewed, and presentations can nonetheless be declined based on the potential results or lack thereof. The study must be completed by time of presentation.
Can my abstract be presented at another conference in addition to the CPA?
Submissions should report original work which has not been previously presented or published.
I can’t press the “Next” button on the submission screen. What do I do?
- On the Tools menu, click Options.
- Click the Reload current pagebutton to run scripts.
- On the Tools menu, click Internet Options, then click the Security
- Click the Internet Zone.
- If you do not have to customize your Internet security settings, click Default Level. Then go to step d.
- If you have to customize your Internet security settings, follow these steps:
- Click Custom Level.
- In the Security Settings – Internet Zonedialog box, click Enable for Active Scripting in the Scripting
- Click the Back button to return to the previous page, and then click the Refresh button to run scripts.
How do I know if my submission was successfully submitted?
Submitters will receive a “Confirmation” via email. Please contact the CPA Convention Office (firstname.lastname@example.org) if you do not receive confirmation. You may also log into the submission database to see the status (completed) of your submission.
What are the responsibilities of the First and Presenting Author?
The First and Presenting author agrees to register, pay the appropriate convention fees, and present the accepted submission as scheduled.
The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let the CPA Convention Department know in writing before April 1st. Failure to do so will result in the First and Presenting author being put on the delinquent author list.
The First and Presenting author is responsible for notifying Additional Author(s) about the results of the submission process.
What is the delinquent author list?
First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who fail to appear to present their submission will be on the “Delinquent Authors list” for the next year’s convention and their submissions will not be accepted.
What are the responsibilities of Additional Author(s)?
Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention.
Additional Author(s) that intend to participate in the presentation of the submission during the convention are required to register and pay the appropriate convention fees and present their submission as scheduled.
Can I make changes to my abstract (e.g., edit content, add/remove authors, update contact information) after it has been submitted?
The First and Presenting author can edit a submitted abstract through the 2020 CPA Convention Submission System; these changes can include edits to content, adding/removing an author, updating contact information, etc.
Up until December 2nd, 2019 at 23:59 EST when the submission system will close, you will be able to access/edit your abstracts and view the summaries. It is your responsibility to make the changes online or to send questions about your submissions to email@example.com, before December 2nd, 2019. The submission review phase begins on December 3rd, 2019. Submissions may not be changed during (or following) the official submission review period.
How do I change the first and presenting author for my submission?
The first and presenting author must send an email notification to the CPA Convention office (firstname.lastname@example.org) of the new first and presenting author, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (email@example.com) prior to March 13th.
When will I know if my submission was accepted or rejected?
The First and Presenting author will receive an email notification no later than March 13th regarding acceptance or rejection of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) of the acceptance or rejection of the submission.
Note: Due to the high number of convention submissions, some submissions will be rejected based on lack of space in the convention program. This does not mean that your submission is rejected due to content, but rather that we lack the necessary space in the venue to present all accepted submissions. For more information please contact firstname.lastname@example.org.
My submission was accepted, but, was not provided the date and time of my presentation?
So that you may be able to begin making travel arrangements (e.g., securing institutional travel funding), acceptance letters may be received in two phases: notice of acceptance without a date and time, followed by a notice of scheduled date and time. Some submitters will receive only one notification, which states both acceptance and the presentation’s scheduled date/time. In either scenario…
Plan to be available to make your presentation
You will receive an e-mail by April 2nd, 2020 (at the latest) from the CPA Convention Office once the scheduling process is complete, at which time we will confirm the actual date and time of your presentation. Due to the very large number of sessions and the exponential number of variables that we must consider when planning the program schedule, it is not possible to accommodate requests for specific dates/time slots.
Register for the Convention
On-line Registration for the CPA 81st Annual National Convention opens at the beginning of January 2020. All First and Presenting authors are required to register and pay the appropriate convention registration fees no later than April 30th, 2020, to secure a space in the convention program. Please contact the CPA’s Convention Office (email@example.com) if you had an abstract accepted but cannot register by April 30th, 2020.
My submission was declined and I do not agree
In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for appeal/review (firstname.lastname@example.org).
How do I withdraw my submission?
The First and presenting author may withdraw their presentation, providing written notification has been sent and confirmed by the CPA Convention Office (email@example.com) prior to March 13th, 2020.
I confirmed my participation at the convention but can no longer attend. What do I do?
The first and presenting author must designate an alternate first and presenting author. The replacement must register for the convention and pay the appropriate convention registration fee. Should no alternate presenter be available or able to present on behalf of the First and Presenting author, the submission will need to be withdrawn. To withdraw a submission, please send an email to the CPA Convention Office (firstname.lastname@example.org) prior to March 13th, 2020.